Archive Assistant to the Payroll Unit

Do you have administrative experience and an interest in information management? Then you could be our new archive assistant at the payroll unit!

Who are we?

The Payroll Unit is part of the HR department in Norrköping Municipality. Our goal is to be a cutting-edge HR organization that challenges traditional methods.

The mission of the Payroll Unit is to ensure that the correct salary is paid out on time and to provide support and good service to managers and payroll reporters in payroll administration, system management, training, and pensions. We maintain close dialogue with managers and payroll reporters in the municipality.

We are currently driving an exciting development project where we are digitizing processes, developing routines and workflows, and strengthening our delivery with a focus on service to contribute to effective and sustainable payroll work.

Through trust-based management and governance, responsibility is delegated, and you as an employee are invited to dialogue and participation. It is important for us to utilize your knowledge and your ability to develop.

At the payroll unit, we are 20 employees located at Slottsgatan 118 in Norrköping, close to the travel center. We are now looking for two archive assistants for a fixed-term employment of one year.

Your tasks

As an archive assistant, you will work on a project tasked with digitizing our personnel archive. You will be responsible for scanning and handling personnel files, sorting, naming documents, and entering them into our digital filing system.

You will follow an information management plan to ensure that different types of documents are handled according to guidelines. You will work alongside another archive assistant and have the support of other employees in the payroll unit.

Who are you?

You have a high school diploma and previous experience in administrative work. We consider it an advantage if you have prior experience handling personal data and information management, as well as experience in filing.

For this position, you need to have good IT skills and strong proficiency in the Swedish language, both spoken and written.

As a person, you are self-driven and detail-oriented, able to take on tasks independently and prioritize and organize tasks based on urgency or importance. Since the work involves repetitive tasks, you are someone who shows perseverance and continues in your work even when obstacles arise.

You ensure that agreements are kept and take responsibility for completing tasks in a quality-assured manner. Furthermore, you are collaborative and value creating a good harmony in the group and contributing to group processes.

Welcome with your application!

Information about the position

• Number of vacancies: 2
• Employment type: Fixed-term full-time
• Length of employment: 1 year
• Start date: By agreement
• Working hours: Day
• Possibility of remote work: No
• Application deadline: March 8
• Contact: For questions regarding the position, contact payroll manager Susanne Widén at [email protected] (mailto:[email protected]) and for questions regarding the recruitment process, contact HR consultant Anna Mellqvist at [email protected] (mailto:[email protected])

Additional information: We have chosen to remove the personal letter and replace it with selection questions relevant to the position. This makes it easier to make an objective assessment of your competence. You will submit your CV as usual.

Background check: For positions within elderly care, services for people with disabilities, and services for children and youth, a background check is part of the recruitment process.

THE FEELING OF CONTRIBUTING. THE OPPORTUNITY TO INFLUENCE

Working in Norrköping Municipality means that you are part of creating welfare. Our 11,000 employees contribute and make a difference every day. We offer a creative and dynamic workplace for curious and open-minded people who want more than just a job. Together, we create the future of Norrköping.

We are looking for you who have the competence to contribute to our operations regardless of gender, gender identity or expression, age, ethnic background, religion or belief, sexual orientation, or disability.

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